Vacancy: Group Financial Manager (Director) – Durban, KZN

• Manage the Financial and or Administration Department and staff by ensuring efficient performance, that staff are motivated, budgets and statutory requirements are complied to, and that accounts are accurate.
• Risk management: Minimise risk and cost, maximise claims, and conduct annual reviews.
• Staff training and development: Identify and address training needs, conduct performance evaluations, and provide feedback in this regard.
• IT systems: Solve all hardware problems, effectively manage the IT service provider, and ensure that an effective backup system is implemented.
• Implement and maintain internal control systems by minimising risk, ensuring continual improvement, system integrity, and compliance.
• Assist with special projects as per the project work scope.
• Monitor cash flow by conducting weekly reviews, ensuring optimised cash resources, and monitoring and reducing working capital levels.
• Oversee payroll: Ensure adherence to systems, check the wage book against bank statements, and monitor controls and exceptions.
• Review petty cash schedules by ensuring slips are attached and authorised correctly.
• Authorise cash payments: Ensure that payments are accurately processed, without duplications, and that all supporting documents are in order.
• Oversee debtor’s collections and credit control: Set credit terms and ensure that payment terms are adhered to, conduct a weekly review of debtor listings, assist with any issues which may arise, and manage handovers.
• Oversee monthly management accounts and reports, which should be accurately completed 8 (Eight) to 10 (Ten) days after month-end.
• Monitor purchase pricing: Price comparison, cost savings, authorise all price increases, and direct senior-level negotiations with suppliers.
• Establish and oversee the product price list, and ensure that it is updated and comprehensive.
• Conduct internal audits quarterly, and implement best practices.
• Oversee the year-end audit file: This is done annually, within 6 (Six) months of the financial year-end (August), and ensure statutory compliance.
• Assist with Group tax affairs: Again, ensure statutory compliance, effective tax planning, and payments and returns within the deadline.
• Prepare annual budgets by providing related information, and finalise year-end budgets.
• Oversee the group asset register by ensuring that it is updated and accurate.
• Ensure that reception is being managed effectively.

Priority Areas

• Update price lists: Ensure that the price list remains accurate and updated, taking into account material escalations and changes in specifications.
• Cost control: Head up cost control meetings, and keep minutes thereof. Ensure that escalations in materials are properly approved. Maximise cost reductions by facilitating bulk buying, forecasting, and calling for tenders from several suppliers.
• Cost of sales: Ensure cost of sales variances for the Management accounts are reduced and or eliminated, and that a clear audit trail of cost of sales is produced, per job respectively.
• Budget comparisons: Ensure that expenditure is kept within budgetary constraints and that costs and performance are reviewed with the responsible staff on a monthly basis.

Key Performance Indicators (KPI’s)

• Staff performance: KPI’s for staff should be monitored monthly.
• Credit applications: All customers with credit facilities should have credit applications in place.
• Cash flow: Debtor days and stock turnover targets should not exceed 30 (Thirty) days.
• Price list: Monthly feedback on the accuracy of jobs vs. actual.
• Budgets and or cost control: Monthly review of actual vs. budget for all expenses and discussion with Head of Departments.
• Job costs: HOD’s monthly review of BOM vs. actual by jobs.
• Cost of sales: Ensure job costs correspond with Management Accounts.